Benefits/Perks
Competitive Compensation
Great Work Environment
Career Advancement Opportunities
Job Summary
We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.
***This position will start off Part Time but will progress to Full Time.
Responsibilities
Schedule appointments and maintain a realistic, accurate calendar
Answer and screen calls
Run errands, as needed
Order essential and non-essential supplies
Work closely with many different people to ensure everyone is on the same page
Create marketing material
Manage the owner's schedule, including appointments, meetings, inventory and travel arrangements
Answer and direct phone calls, emails, and other inquiries
Traveling between 3 locations as needed
Flexible work hours (Daytime, evening and Weekends)
Maintain and update the owner's calendar and to-do list
Prepare presentations, reports, and other documents
Coordinate travel arrangements, including booking flights, hotels, and transportation
Manage the owner's expenses and reimbursements
Handle confidential information and maintain the owner's privacy
Provide administrative support to other staff members as needed
Run personal errands for the owner, such as picking up dry cleaning or making restaurant reservations
Maintain a clean and organized work environment
Creating Marketing materials
Knowledge of Google documents, drive, Instagram, Canva and Mailchimp
Qualifications
Exceptional communication and interpersonal skills
The ability to multitask well
The ability to work well independently and within a team environment
High school diploma or equivalent
2+ years of experience as a personal assistant or in a related administrative role
Excellent organizational and time management skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite, Google Suite and other administrative software
Attention to detail and accuracy
Ability to maintain confidentiality
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