Job Description

Job Description

Job Description

FACILITY MANAGER

EMH&T is searching for a Facility Manager to join our team located in Columbus, OH.

This role serves as the primary point of accountability for all facility management services and vendor relationships. The Facilities Manager is responsible for ensuring safe, reliable, and efficient building operations through proactive site oversight, comprehensive facility condition assessments, and effective vendor and project management.

Responsibilities

Facilities Operations & Maintenance

• Oversee daily building operations for a 100,000 square-foot private professional office building, maintenance, and custodial services to ensure facilities are safe, clean, and fully functional.
• Provide leadership and direction to an on-site part-time maintenance technician.
• Manage building systems including HVAC, electrical, plumbing, mechanical, custodial, and general maintenance services.
• Manage all building-related contracts (e.g., cleaning, security, HVAC, landscaping).
• Negotiate, review, and renew contracts to ensure cost-effectiveness and compliance.
• Monitor contractor performance and resolve issues promptly.
• Develop, implement, and maintain short- and long-term facility maintenance and improvement plans.
• Supervise the maintenance person and ensure completion of daily, weekly, and yearly tasks.
• Maintain accurate building records, maintenance documentation, and system logs.
• Lead and coordinate internal teams and/or contracted service providers responsible for building systems and maintenance operations.

Compliance, Safety & Emergency Response

• Ensure compliance with building codes, safety regulations, ADA requirements, health standards, and environmental policies.
• Implement and maintain Environment of Care standards and emergency preparedness protocols.
• Manage building emergencies and coordinate response with local fire, police, and emergency services.
• Maintain documentation and readiness plans for inspections, surveys, and audits.

Vendor & Contract Management

• Oversee procurement, contracting, and performance management of facility service vendors.
• Coordinate vendor activities, manage work orders, and ensure services are delivered within scope, schedule, and budget.

Planning, Budgeting & Reporting

• Support the development and management of operating and capital budgets.
• Implement and monitor facility-related projects and capital improvements.
• Conduct facility condition assessments to optimize maintenance schedules and asset lifecycle planning.

Fleet Management:

• Coordinate vehicle purchases, titles, and registrations.
• Maintain and update the fleet database, including maintenance schedules and records.
• Ensure compliance with safety and regulatory requirements for all vehicles.
• Prepare quarterly reports on fleet maintenance and status.

Advisory Support

• Advise owners and stakeholders on facility management strategies, risks, and improvement opportunities.

Skills

• Background in facilities management, property management, or building operations.
• Strong vendor management, contract administration, and procurement capabilities.
• Working knowledge of building systems and facility condition assessment practices.
• Experience with budget development and project management.
• Strong organizational, communication, and problem-solving skills.
• Excellent communication and negotiation skills.
• Proficient in Microsoft Office applications.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Minimum 3–5 years in building or facilities management.
• Experience managing contracts and supervising maintenance staff.
• Familiarity with vehicle fleet management processes.

Benefits

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee’s eligibility for a merit increase and/or bonus is reviewed taking into account the individual’s performance and contributions.

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